Visitor management software for safer South African properties.
Replace paper visitor books and disconnected gate calls with one web-based system for hosts, visitors, guards and property managers.
Manage every visit from invitation to exit.
A visitor management system records who is expected, who arrived, who they came to see and when they left. EasyVisit connects that record to the people making the decisions at the gate.
Hosts pre-book guests from the portal. The visitor receives a short access code. Guards use the code to find the correct visit and complete check-in, while managers see live activity and searchable history in the dashboard.
More control than a digital visitor book.
EasyVisit supports the operational work before, during and after a person enters your property.
Host pre-registration
Hosts create single, recurring or multi-day bookings before arrival, reducing calls between the gate and residents or employees.
Guard check-in tools
Purpose-built guard workflows make expected visits easy to find while preserving the details needed for a reliable access record.
Live oversight and reports
Managers can see current visitors, overstays, visit history, operational trends and exportable records from one dashboard.
Build a useful record without exposing a paper register.
Paper logbooks are slow to search and can expose previous visitors' personal information to the next person at reception or the gate. EasyVisit limits each role to the workflow and information it needs, while keeping an auditable digital history for authorised teams.
Retention controls, access roles and data-request processes support a property's own POPIA responsibilities. The platform is designed to minimise unnecessary collection and make visitor records easier to govern.
Read the EasyVisit POPIA statementUse the devices your teams already have.
EasyVisit runs in a modern browser. Hosts can book from a phone or computer, guards can operate from the gate device, and managers can access the dashboard without installing a separate resident app.
- Cloud-based access for distributed teams
- Separate host, visitor and guard experiences
- SMS access codes and host notifications
- Optional visitor photo capture
- Searchable entry and exit history
Designed around the way your site operates.
Estates and body corporates
Resident pre-authorisation, boom-gate check-in, contractors, parcels and maintenance.
Explore the estate solutionOffices and co-working
Pre-registration, front-desk check-in, host alerts and visitor audit records.
Explore the office solutionWarehouses and logistics sites
Driver visits, vehicles, contractor permits and timestamped gate activity.
Explore the logistics solutionVisitor management system FAQ.
What does a visitor management system replace?
It replaces paper visitor registers, manual arrival calls and disconnected spreadsheets with a searchable record shared by authorised hosts, guards and managers.
Does EasyVisit require visitors to install an app?
No. Visitors use an access code and the web-based check-in flow. Hosts, guards and managers also use browser-based interfaces.
Can EasyVisit be used at more than one gate or property?
The dashboard and role-based workflows are designed for property operations that need consistent visitor records across their managed access points. We confirm the appropriate setup during onboarding.
Is EasyVisit POPIA compliant?
EasyVisit provides POPIA-aligned controls, but compliance also depends on how each responsible party configures and uses the system. Our privacy, retention and data-request features support that responsibility.
See the complete visitor journey.
Book a personalised walkthrough for your property and gate workflow.