Visitor and contractor management for busy logistics sites.
Record drivers, vehicles, contractors and inspectors through one gate workflow, with live site visibility and a timestamped history for operations.
Keep gate activity connected to the person, vehicle and host.
Logistics sites receive more than office guests. Delivery drivers, contractors, inspectors and service teams may arrive repeatedly, stay for different periods and use different access points. A basic visitor book makes those records difficult to verify and search.
EasyVisit links each visit to the expected host or operational contact, visitor details, vehicle information and entry or exit timestamps. Guards work from a dedicated interface while managers monitor active visits and review history from the dashboard.
Make access information usable while the site is moving.
Drivers and vehicles
Record the visitor and vehicle registration against the relevant visit so gate teams can verify the expected arrival.
Contractor permits
Use time-limited or recurring access and expiry information for people who need more than a once-off visitor booking.
Incident-ready history
Search visits and timestamps when operations needs to investigate a delay, exception, overstay or security event.
See active visitors across the working day.
Live views show who is currently checked in and who is expected, helping site teams follow up on overstays and maintain an emergency roster. Dashboard reporting makes patterns easier to review without reconciling separate guard books.
Where multiple properties or access operations need a consistent process, EasyVisit can be configured around the roles and gates involved. The onboarding walkthrough maps the real workflow before rollout.
Retain what is needed, then remove it.
Visitor and contractor data should have an operational purpose and controlled lifecycle. EasyVisit supports role-based access, retention controls and traceable records so the responsible organisation can apply its POPIA policy to gate information.
Read about POPIA-aligned controlsCan EasyVisit record vehicle registrations?
Yes. Vehicle registration details can be captured with a visit and checked by the guard during the arrival workflow.
How are recurring contractors handled?
Recurring access and contractor permits can be time limited, reviewed and tracked with expiry information instead of recreating an unrelated paper entry each day.
Can managers search historical gate activity?
Authorised users can search visit history and use dashboard reports for operational follow-up, audits and incident review.
Map EasyVisit to your gate workflow.
Show us how drivers and contractors enter your site, and we will demonstrate the matching process.