EasyVisit visitor management software
Secure every visitor, host and gate.
Secure every visitor, host and gate.
From one EasyVisit platform.
EasyVisit helps estates, apartment buildings and body corporates pre-book visits, check people in, alert hosts, screen watchlists and keep POPIA-ready audit trails without paper books or guesswork.
Host pre-booking
Fast gate check-in
SMS host alerts
POPIA audit trail
New visitor at gate
Daniel Mokoena · Unit 14 · 14:22
248K+
Visitors logged
<10s
Average check-in
99.97%
Platform uptime
0
Data breaches
Securing properties across South Africa
BEDFORD GLEN
SAXON COURT
WESTGATE HEIGHTS
MOUNTAIN VIEW
RIVERSIDE PARK
SANDHURST TOWERS
The check-in journey
From gate to host in seconds.
Every visitor follows the same four-step path. Guard, host and property manager see it at the same time.
Host books visit
Pre-authorise from any device
Visitor gets SMS code
Cryptographically unique 5-char
Check-in at the gate
Watchlist-screened in real time
Host alerted instantly
SMS + live dashboard update
Dashboard
A command centre for your whole estate.
Real-time visitor activity across every gate. Live watchlist screening. Built-in analytics. Incident review by visitor, host, vehicle or code.
Live activity
Every entry/exit, timestamped.
Built-in analytics
Peak hours, demographics, no-shows.
Watchlist screening
Silent, real-time, every check-in.
POPIA exports
Audit trails, one click.
Tour the dashboard
Every screen, walking distance.
Tap a tab to switch screens. Each one is a live render of the new dashboard — not a marketing mockup.
Insights overview
Live KPIs, watchlist alerts, visitor trend, property mix and the activity feed — the page you keep open all day.
Portal
One platform. Three purpose-built surfaces.
Hosts book and track visits. Visitors check in at any gate. Guards run the live on-site list. All from one platform.
FOR HOSTS
Host portal
Book visits, track arrivals, manage parcels. Built for daily use.
FOR VISITORS
Visitor kiosk
Walk up, enter code, sign in. Three big choices. No app.
FOR GUARDS
Guard station
Live feed, lookup, lockdown — with optional dark mode for night shift.
Features
The full security stack.
Visitor Screening
Optional photo capture and watchlist cross-referencing on every check-in. Fully searchable digital record of every entry.
SMS & WhatsApp Alerts
Hosts get instant arrival notifications. Visitors receive a 5-character access code on their phone.
Live Dashboard
See exactly who is on-site, who is expected, and who was flagged — in real time.
Watchlist & Blacklisting
Flag individuals by phone or email. Security alerted before they reach the barrier.
Deep Analytics
Peak hours, visit-purpose breakdown, no-show rates — filterable by date range.
Maintenance Requests
Residents log issues with photos. Property managers track Pending → Completed.
Emergency Lockdown
Instantly lock down your property with one tap. No new check-ins permitted until you lift it — critical seconds saved during an incident.
Overstay Alerts
Automatically notified when a visitor stays longer than expected. Set the permitted duration at booking time.
Emergency Roster
Pull an instant list of every person on your property. Ready in seconds.
Vehicle Tracking
Record registration numbers at booking. Guards verify the car before opening the gate.
Contractor Permits
Time-limited permits with automatic expiry alerts when insurance certificates lapse.
Parcel Management
Log deliveries at the gate, SMS the resident instantly, and track collection.
Who it's for
One platform. Every property type.
ESTATES
Residential estates
Boom gate is the first line of defence. Know who guards are letting in — and stop the rest.
- Guest codes
- Watchlist screening
- Resident SMS
- Contractor permits
- Maintenance requests
CORPORATE
Offices & co-working
Reception handles dozens daily. Log everyone, notify hosts, satisfy POPIA.
- Walk-in kiosk
- Pre-scheduled access codes
- Host SMS on arrival
- Compliance exports
- Facilities requests
INDUSTRIAL
Warehouses & logistics
Contractors, drivers, inspectors — multi-week permits with timestamped audit trail.
- Long-term permits
- Multi-property dashboard
- Entry/exit audit
- Delivery driver check-in
- Searchable history
POPIA by default
Data minimisation, automatic retention limits, and a visitor blacklist that never leaks PII — not features you toggle on later, but the foundation we built on first.
South African support
Real people, same time zone, same context. Mon–Fri 08:00–17:00 SAST. WhatsApp-first because that's how business works in SA.
No per-visitor pricing
You pay for your property size, not for how many visitors show up. A busy December shouldn't double your bill. Every feature, every tier — no asterisks.
Pricing
One price. Every feature.
Per property.
No hidden fees. No setup costs. No lock-in. Every feature on every plan — pricing scales with your property size, not your ambition.
Every plan · Every feature · No asterisks
Digital Check-in Kiosk
Real-time Security Dashboard
Visitor Photo Capture
SMS & WhatsApp Alerts
Pre-Scheduled Access Codes
Contractor Long-Term Permits
Maintenance Request Module
Visit History & Export
Security Watchlist
Host-Scoped Analytics
Unlimited Hosts
12-Month POPIA Retention
MICRO
1 – 30 units
R899/mo
Billed monthly
1,500 SMS / month
- All features included
- Unlimited hosts
- Full POPIA compliance
SMALL
31 – 75 units
R1,699/mo
Billed monthly
3,750 SMS / month
- All features included
- Unlimited hosts
- Full POPIA compliance
STANDARD
76 – 150 units
R2,999/mo
Billed monthly
7,500 SMS / month
- All features included
- Unlimited hosts & analytics
- Full POPIA audit trail
- All integrations
PROFESSIONAL
151 – 300 units
R4,999/mo
Billed monthly
15,000 SMS / month
- All features included
- Multi-building support
- Full POPIA audit trail
LARGE ESTATE
301 – 600 units
R8,999/mo
Billed monthly
30,000 SMS / month
- All features included
- Estate-scale analytics
- Full POPIA compliance
ENTERPRISE
601 – 1,200 units
R14,999/mo
Billed monthly
60,000 SMS / month
- All features included
- Enterprise-grade support
- Full POPIA compliance
2–3 properties
10% off
4–10 properties
20% off
11–25 properties
30% off
Campus / 1,200+ units?
Custom volume pricing — contact us for a tailored quote that fits your scale.
Chat to Sales
Build your quote
Drag the slider to your unit count — see your plan, price, and savings instantly.
50
1–30
31–75
76–150
151–300
301–600
601–1,200
1
1
Recommended plan
Small
31 – 75 units
Price per propertyR 1,699 / mo
SMS included3,750 / mo
Total (monthly)
R 1,699
Billed monthly — cancel anytime
FAQ
Answers, not marketing.
Most single-site customers are live in under 48 hours. Multi-property estates take 1–2 weeks because we onboard residents in batches.
No. Visitors receive a cryptographically generated 5-character code via SMS. They show it at the gate — done. The host portal is web-based, so hosts and guards just open a browser.
The visitor portal runs on cellular tablets and our cloud infrastructure has redundancy across two SA regions. Guards can fall back to a printed access roster auto-generated daily.
Yes. We are registered with the Information Regulator, contracts include data-processing agreements, and every personal record has a configurable retention window. You can run subject-access and deletion requests directly from the dashboard.
Yes — we have webhook and API integrations with most major boom-gate and turnstile vendors. We also publish JSON events for analytics warehouses.
Mon–Fri 08:00–17:00 SAST via WhatsApp, email or phone. Enterprise plans include 24/7 incident response and a dedicated success manager.
Your next visitor is arriving in minutes.
Are you ready?
Go paperless from day one. No clipboards, no visitor books, no radio calls — ever again. Book a 20-minute walkthrough and see exactly how check-ins work after you switch.
We call within 1 business day
No obligation
Mon–Fri 08:00–17:00 SAST